Business Manager

POSITION SUMMARY

3 DAYS PER WEEK - INCLUDING MONDAY, TUESDAY + THURS OR FRI. BASED IN THE OFFICE (NOT REMOTE) 

PRO RATA $80K FOR 3 DAYS PER WEEK. 

The Business Manager acts as the operational and administrative backbone of Aplenty, supporting the Founder while maintaining the financial and organisational foundations of the business.

This role combines business management with hands-on execution. You oversee bookkeeping, payroll, invoicing, financial reporting preparation, HR administration and internal systems, while also supporting the Founder with coordination and operational organisation.

This is not a purely strategic finance role — it requires someone who is comfortable working hands on in the detail of the business. You ensure the numbers are accurate, systems are functioning and improving and the business remains organised and financially visible as it grows.

POSITION OBJECTIVE

Success, in this position, looks like: 

• Accurate bookkeeping, reconciliations and financial records
• Timely invoicing and proactive follow-up of outstanding payments
• Smooth weekly payroll administration and visibility of staff costs
• Clear oversight of cash flow and financial reporting for leadership
• Event budgets tracked and cost variances reported
• HR onboarding and administrative processes running smoothly
• Strong internal systems that support operational efficiency
• The Founder supported with coordination, organisation and accountability
   

KEY AREAS OF RESPONSIBILITY

FINANCIAL MANAGEMENT & REPORTING

• Maintain accurate bookkeeping and reconciliations in Xero
• Issue client invoices and follow up outstanding payments
• Monitor cash flow and maintain organised financial records
• Process supplier invoices and track business expenses
• Prepare and track event budgets and monitor actual costs
• Identify and report cost variances and event profitability
• Prepare financial information for leadership and the accountant

PAYROLL & STAFF COST CONTROL  

• Manage onboarding and payroll setup for new staff
• Maintain HR records, contracts and documentation
• Support workforce planning and staff administration
• Assist with preparation and administration of performance reviews

HR & ONBOARDING 

• Manage onboarding and payroll setup for new staff
• Maintain HR records, contracts and documentation
• Support workforce planning and staff administration
• Assist with preparation and administration of performance reviews
  
  

SYSTEMS & BUSINESS ADMINISTRATION 

• Improve administrative,  financial and HR systems and workflows
• Develop automations and clearer operating processes
• Create structure that enables future delegation
• Build strong reporting frameworks to support leadership decisions
• Act as a key HR, accounts and financial contact for the business

FOUNDER SUPPORT  

• Provide executive and administrative support to the Founder
• Assist with scheduling, planning and coordination of key business priorities
• Support preparation for leadership meetings and planning sessions
• Maintain visibility and accountability across key business initiatives
• Help ensure the business operates in a structured and organised way

SKILLS & EXPERIENCE 

• 5+ years in bookkeeping, business management or finance operations
• Strong payroll and reconciliation experience
• Experience with cash flow forecasting and budgeting
• Solid HR administration or people operations experience
• Strong analytical skills and attention to detail
• Confidence improving systems and processes
• Advanced excel skills 

WHAT WE OFFER

• We are a small business with big ambition and a strong vision; we are looking for the right people to collaboratively work to get us where we are going. 
• Positive and supportive workplace with growth at the core of what we do.
• Staff lunches.
• Female-founded business focused on team development and growth and ensuring that everyone loves coming to work everyday